The obligations of the persons involved in the exchange of data should be defined and described. These tasks can include creating, ordering, and updating data. Note that regularly updating data is important for the continuity of a project if a staff member leaves. It is also important to identify the software and hardware to be used to support data liberation and management. The cost of accessing the data must be part of the grant budget. These expenses can be used for data preparation, documentation and storage. The reason for each expense paid must be recorded in the “Grant Application Budget”. .